Policies and Parent/Student Handbook

Below you will find our Parent/Student Handbook for the 2019-2020 dance season. The link will always be available here for you, however, it is helpful to save it on your device as you might need to refer to it throughout the year.  We are trying to reduce our paper use whenever possible, but a hard copy will be available when requested.  As always, don’t hesitate to reach out to us with any questions!

On the second page, you will find the Table of Contents.  Clicking on each section will bring you to that portion of the Handbook, making it easier for you to navigate!

Outlined below are the policies agreed upon at registration:

2019-2020 Dance Season: Payment is due in full on the first of every month. 

A credit card is required to be on file for all accounts.  If you would like to pay by cash or check, please note your registration and choose the E-payment schedule option “Do Not Bill- backup card” in the parent portal, otherwise your card will be charged on the 1st of each month. 

Accounts not paid in full by the 10th of the month will have their balance charged to the card on file.  Accounts with a balance after the 10th of the month will have a $10 late fee added to their account.  

Cash or check payments are accepted during class hours via the tuition box on the office half-wall.  Credit cards are accepted online only.  If your card needs to be updated, please do so within 48 hours of notification to avoid a $10 late fee.

 There is a $35.00 returned check charge for any checks returned by the bank.

NEW for the 2020-2021 Dance Season- 

A first month tuition deposit is required at the time of registration. Monthly tuition is due in full by the 25th of the preceding month, and accounts not paid in full after the 1st of the month will have their balance charged to the card on file. Accounts with balances after the 1st of the month will have a $10 late fee added to their account. If a balance has not been paid by the 15th of the month, the dancer will no be able to participate in class until the account is up to date. This policy helps us to focus less time on collecting payments and more time on giving our dancers the best possible dance experience!

Example:
September 15th- October tuition and costume deposits for this month will be posted
September 25th- Auto-pay cards will be charged for October tuition
October 1st- Accounts with balances will be charged to the back up card
October 2nd- $10 late fee will be applied to all accounts with a balance

If choosing to pay annually, full payment is due upon registration by cash or check only.
If you would like to pay by cash or check, please note your registration and choose the E-payment schedule option “Do Not Bill- backup card” in the parent portal, otherwise your card will be charged on the 25th of the preceding month.

If your card needs to be updated, please do so within 48 hours of notification to avoid a $10 late fee. There is a $35.00 returned check charge for any checks returned by the bank.

Cash or check payments are accepted during class hours via the tuition box on the office half-wall and must be received BEFORE the 1st of the month to avoid your card being charged

2019-2020 Dance Season- Dropping/Changing Class:

Written or email notice is required by the 20th of the month to avoid being charged tuition for the following month.  This allows us time to offer that class space to another student.  Students will be charged monthly tuition until written notice is given to drop a class.  Any dancer that doesn’t attend class for 2 months will be dropped from the roster, however, the unpaid tuition will still be due.  Any dancer that drops from classes or the studio will forfeit any costumes or fees they have previously paid. 

There will be no refunds.

NEW for the 2020-2021 Dance Season- 

Written or email notice is required by the 15th of the month to avoid being charged tuition for the following month. After the written or email notice, you will be required to fill out the “Request for Class Withdrawal” form sent to you. Please note that the drop is not complete until the form is submitted. This allows us time to offer that class space to another student. Students will be charged monthly tuition until written notice is given to drop class. Any dancer that doesn’t attend class for 2 months will be dropped from the roster, however, the unpaid tuition will still be due. Any dancer that drops from classes or the studio will forfeit any costumes or fees they have previously paid.

There will be no refunds.

As the legal parent or guardian, I release and hold harmless Joy of Dance LLC, its owners and operators from any and all liability, claims, demands, and causes of action whatsoever, arising out of or related to any loss, damage, or injury, including death, that may be sustained by the participant and/or the undersigned, while in or upon the premises or any premises under the control and supervision of Joy of Dance LLC, its owners and operators or in route to or from any of said premises. 

As the parent/guardian, I acknowledge that participation in dance is potentially dangerous and there is an inherent risk of injury involved. In allowing my child to participate in Joy of Dance activities, I hereby assume all the risks associated with the performing arts. I understand the importance of myself and my child following the instructions and rules set by their instructor/s.

I acknowledge Joy of Dance does not carry medical insurance for its students. I understand that it is required that all dance students be covered by their own insurance policies. If an injury occurs, it is understood that the student’s own policy is the only source of reimbursement.

The undersigned gives permission to Joy of Dance LLC, its owners and operators to seek medical treatment for the participant in the event they are not able to reach a parent or guardian.  I hereby declare any physical/mental problems, restrictions, or condition and/or declare the participant to be in good physical and mental health.

I give permission for Joy of Dance to use video footage and/or photographs of my child/ward. This usage may include (but is not limited to) displaying publicly, distributing, or publishing, photographs, and/or video of my child for use in materials that include, but may not be limited to: printed materials (eg – brochures and newsletters), online and offline advertising and promotion, and videos and digital images such for use on Social Media. 

By checking this box, I acknowledge that I am giving unrestricted permission for my child’s image to be used in print, video, and digital media. I agree that these images may be used by Joy of Dance for a variety of purposes and that these images may be used without further notification. I do understand that any identifying information including surname and location will not be used in conjunction with any video or digital images.

In case of bad weather, we typically follow school closures, but not always. For morning classes, we will send out an email 1 hour prior to the start of classes and for evening classes we will send out an email 2 hours prior to the start of classes.  In addition, we will also post any cancellations on our Facebook page.